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         The Importance of the Thank You Letter

    
One of the most basic norms may be to express
appreciation or gratitude.  The thank you letter may be a
more formal way of expressing appreciation.

The Functions of a Thank You Letter

     
There may be a number of important functions of the
thank you letter. Below are some possible functions of a
thank you letter.
Gaining an understanding of the possible
functions of a thank you letter may be helpful in learning
how to write a professional thank you letter or note.

1.   The thank you letter may help to build rapport with
others.   
Gratitude may be one of most basic and important
ways to build rapport with people.  Thus, the thank you
letter may help to build rapport with someone.

2.   The thank you letter may demonstrate that you are
empathetic.
Expressing appreciation may convey that you
understand another person's feelings, attitudes, beliefs, and
values.  By saying "thank you" you may be saying that
someone's feelings and views are important.

3.  The thank you letter may demonstrate that you are
respectful.  
Sending a thank you letter may convey that you
respect the person's views and judgments.

4.   By thanking a person, you may be reinforcing
positive behavior
.  For example, by thanking a professor
for writing very helpful comments on a thesis, the professor
may increase the positive behavior.

Types of Thank You Letters

   
There are many possible types of thank you letters.  
There may be a different thank you letter format for each
type of letter.   It is important not to overlook certain types
of letters of appreciation.

Thank You Letter After Interview

  The letter of appreciation after an interview is very
important.  This is true even if you do not think that you will
get the job.  The above possible functions of a thank you
letter are some reasons why the thank you letter after an
interview may be important.  Moreover, even if you do not
get the job, you may apply for another job at the company
in the future.

Thank You Letter to Professor

    Even though the professor's work is part of his or her
job, it still may be a good idea to thank the professor for
being a thesis mentor, thesis reader, or major research
project.  The above possible functions of a thank you letter
are some reasons why it may be a good idea to write a letter
of appreciation for a professor.

Thank You Letter to Coworker

     
It is important to consider the many possible ways that
coworkers are helplful, supportive, and considerate.   A
letter of appreciation may be a more formal way of
expressing thanks.  It may be a very good way of building
rapport with coworkers.